Step 3: Emeritus Appointment

Associate and Full Professor

Go Back to Step 2: Identify Your Track and Rank

Associate and Full Professor Appointment Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Printable Version of Checklist
Printable Version of Instructions

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them through the faculty portal.  

  • All sections of this form should be completed
  • Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
  • Faculty Action Request Form (FA-1U)

  • Chair’s letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Guinevere Eden
  • Chair’s letter addresses prior experience and future plans for teaching, research, and service
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • For the Emeritus track, Associate and Full Professor ranks, the applicant needs two inside letters of support
  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • Inside letters mean from an individual holding a Georgetown faculty appointment
  • All letters should come from writers who are at or above the rank sought by the applicant
  • Should be dated no earlier than four months before submission via Interfolio​
  • Letters of Support for Emeritus

  • The CV must be formatted using the GUMC template (approved in 2015) and signed by the applicant
    • The specific format of the bibliography was chosen because it can be implemented quickly and easily through a web-based program developed by The National Center for Biotechnology Information (NCBI), a part of the United States National Library of Medicine (NLM), a branch of the National Institutes of Health (NIH). This circumvents manual editing of any current format, except for references that are not listed on PubMed. Directions and video instructions for using the tool are available on the site.
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template

  • Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
  • The offer letter must be drafted by the Department Administratorand sent to the Office of Faculty and Academic Affairs for approval
  • After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
  • The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
  • Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Emeritus Offer Letter Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form

Deadlines

Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  See the CAP Review Meeting Schedule here.  You can also view the schedule below:

CAP Review Meeting Schedule
Deadline for Departments to submit applications Appointment, Promotions, and Tenure Committee Meeting Dates: 10 AM
Tuesday, September 5, 2017 Monday, October 2, 2017
Monday, October 16, 2017 Monday, November 13, 2017
Monday, November 13, 2017 Monday, December 11, 2017
Monday, December 11, 2017 Monday, January 8, 2018
Tuesday, January 16, 2018 Monday, February 12, 2018
Monday, February 12, 2018 Monday, March 12, 2018
Monday, March 12, 2018 Monday, April 9, 2018
Monday, April 16, 2018 Monday, May 14, 2018
Monday, May 14, 2018 Monday, June 11, 2018
Monday, June 11, 2018 Monday, July 9, 2018

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held over until the next Committee meeting. 

Go Back to Step 2: Identify Your Track and Rank