Step 3: Tenure Appointment
Application for appointment to Tenure Line requires prior approval from the Executive Vice President; you cannot apply to Tenure Line without first gaining this approval.
Assistant Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Discuss with your academic chair.
Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. If you do not know your academic chair, you may find them through the faculty portal.
1. Faculty Action Request Form (FA-1U)
- All sections of this form should be completed
- Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
- Faculty Action Request Form (FA-1U)
2. Chair's Letter
- Chair's letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Guinevere Eden
- Chair's letter addresses prior experience and future plans for teaching, research, and service
- Should be dated no earlier than four months before submission via Interfolio
- Chair's Letter Format
3. Letters of Support
- For the Tenure, Assistant Professor rank, the applicant needs two letters (either inside or outside) of support
Letters are addressed to the Chair of the Department
- Letters must be submitted on letterhead and physically signed (not typed) by the writer
- Writers must type their name and current rank underneath their signature
- Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
The two letters of support are from individuals who are familiar with the applicant's qualifications as a scholar, educator, colleague, and clinician, where applicable
Inside letters mean from an individual holding a Georgetown faculty appointment
Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
All letters should come from writers who are at or above the rank sought by the applicant
Should be dated no earlier than four months before submission via Interfolio
4. Teaching Section
Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
5. Degree Verification
- Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
- Degree release and verification form
6. Board Certification (if applicable)
- Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
- Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
- Board Certification should be current and include end date of certification
- Board Certification
- The CV must be formatted using the GUMC template (approved in 2015) and signed by the applicant
- Sections that are not applicable should be indicated with N/A or deleted from the format
- CV Template
8. Offer Letter
- Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
- The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
- After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
- The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
- Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
- Tenure Offer Letter Template
9. Confidential Form
- All sections of the confidential form should be completed
- Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
- Confidential Form
See the CAP Review Meeting Schedule here.
Promotion and appointment on the Tenure Track, Grant of Tenure as Associate Professor or Professor
Deadline: September 15, 2018
Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline. All other applications for: promotion and appointment on the Tenure Track, Grant of Tenure as Associate Professor or Professor, MUST be received in the OFAA by September 15, 2018 in order to meet the University Committee on Rank and Tenure (UCRT) March 1, 2019 deadline. The Office of Faculty and Academic Affairs must have the entire application, including the list of potential arm’s length external evaluator names from the Applicant and the Department Chair by September 15, 2018.