Step 3: Grant of Tenure, Seeking Promotion (already tenured), or Tenure Line Promotion

Granting of Tenure; Seeking Promotion: Currently tenured and seeking promotion to next tenure rank; Tenure Line Promotion: seeking promotion on tenure line (not tenured)

Grant of Tenure, Seeking Promotion (already tenured), or Tenure Line Promotion Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them on the Department Chair and Admin list.

Table of Contents

  • Chair’s letter of support is addressed to the Chair of APT, Dr. John Kraemer
  • Chair’s letter addresses prior experience and future plans for teaching, research, and service
  • Should be dated no earlier than four months before submission via Interfolio
  • Recommendations for Chair’s Letter

  • The CV must be formatted using the NHS template and signed by the applicant​
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • NHS CV Template

  • The candidate’s teaching statement should provide evidence of teaching excellence and other information that will assist the reviewers in evaluating his or her teaching.  The information may describe the following:
    • His or her teaching philosophy, the courses the candidate has taught (in terms of diversity of subject matter and level)
    • Course or curriculum development (including syllabi or other relevant/original materials)
    • Improvement in teaching and efforts to improve teaching, adoption of development of novel methodologies or innovations in the classroom as well as any teaching grants he or she has received, publications of pedagogy.
    • If the candidate has published a textbook or other teaching materials, he or she should explain any ways in which it is innovative and contributes to improved teaching.

  • The candidate may highlight and explain how he or she has added to or modified existing knowledge by, for example:
    • Developing a new theory
    • Developing a new methodology or modified existing methodologies 
    • Developing new and novel applications or tests of existing theories
    • Developing new creative work that provides an original perspective in the field
    • Discovering new archival material that contributes to the field
    • Publishing new editions or translations
    • Develop new understandings of traditional material
    • Developing new insights or perspectives on a field based on original research
    • Expanding the understanding of a field and primary resources available to a field
    • Publishing a textbook or other teaching materials

  • The candidate’s service statement should include service contributions inside and outside of the University.  In terms of contributions inside the University, the candidate should include service inside his/her academic unit (advising, program administration, admissions, searches, seminar coordination, etc.) as well as service outside of the academic unit (committee service, organization of events with other units, etc.)
  • In addition to enumerating what committees the candidate has served on and what administrative roles he or she has assumed, the candidate should detail what he or she contributed to the mission of the University through that service.  The candidate should identify any accomplishments that improved the University.
  • In terms of service outside the University, the candidate is encouraged to emphasize service to professional organizations in his/her field (elected positions, conference organizations, editorial and refereeing work, etc.).  In addition, the candidate should include other service to the public as it relates to his/her position as an expert in his/her field.

  • Submit all Georgetown School of Nursing & Health Studies annual evaluation since appointment to tenure line

  • UCRT Student Evaluation Forms
  • Note: Individual student evaluations will not be accepted and will result in the return of the application.

  • The applicant provides a list of potential External Evaluators who may be contacted by APT for a letter of evaluation of the applicant
  • Eight names should be provided with contact information including email
  • In preparing the list of potential arm’s length external evaluators, applicants are highly encouraged to consult the UCRT rank and tenure guidelines
  • The list should also include information on (1) if and how the candidate knows the potential evaluator, (2) why they are preeminent in their field, and (3) whether they can be considered at “arms-length”

  • Submit up to six (6) examples of publications 
  • No more than six (6) of the candidate’s major scholarly publications completed since appointment or the last promotion should be included in the dossier


See the APT Review Meeting Schedule.  

For promotion and appointment on the Tenure Track, Grant of Tenure as Associate Professor or Professor, the APT Committee must have the entire application, including the list of potential arm’s length external evaluator names from the Applicant and the Department Chair by May 1, 2020. For more details, please review the UCRT Guidelines.

Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.