Secondary Appointment

The below instructions are for those faculty members in the School of Medicine secondary appointments. Faculty members in the Berkley School of Nursing or School of Health who are interested in secondary appointments should follow instructions outlined on the Berkley School of Nursing Appointments and Promotions page or School of Heath Appointments and Promotions page.

Secondary Appointment Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Printable Version of Checklist
Printable Version of Instructions

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may email ofaa@georgetown.edu

  • Chair’s letter of support is addressed to the Chair of CAP, Dr. Karen Anderson
  • Primary Chair’s letter supports the request for secondary appointment
  • Secondary Chair’s letter is addressed to the primary chair and outlines the candidates plan for teaching, research/scholarship, or patient care, where applicable
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • A letter is included from the Course/Clerkship Director or Division Chief, where applicable
  • Letter should be dated no earlier than four months before submission via Interfolio

  • The CV must be formatted using the GUMC template (approved in 2023) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • SOM CV Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form

Deadlines

Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  See the CAP Review Meeting Schedule here.  You can also view the schedule below:

2025-2026 CAP Meeting Dates and Times
Deadline for Departments to Submit ApplicationsCommittee on Appointments and Promotions Meeting Dates: 11 AM
Monday, August 11, 2025Monday, September 8, 2025
Monday, September 8, 2025Monday, October 20, 2025
Monday, October 13, 2025Monday, November 10, 2025
Monday, November 10, 2025Monday, December 8, 2025
Monday, December 8, 2025Monday, January 12, 2026
Monday, January 12, 2026Monday, February 9, 2026
Monday, February 9, 2026Monday, March 9, 2026
Monday, March 9, 2026Monday, April 13, 2026
Monday, April 13, 2026Monday, May 11, 2026
Monday, May 11, 2026Monday, June 8, 2026
Monday, June 8, 2026Monday, July 13, 2026

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the School of Medicine Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held until the next Committee meeting.