Secondary Appointment

Secondary Appointment Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may email

  • Chair’s letter of support is addressed to the Chair of CAP, Dr. Vicente Notario
  • Primary Chair’s letter supports the request for secondary appointment
  • Secondary Chair’s letter is addressed to the primary chair and outlines the candidates plan for teaching, research/scholarship, or patient care, where applicable
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • A letter is included from the Course/Clerkship Director or Division Chief, where applicable
  • Letter should be dated no earlier than four months before submission via Interfolio

  • The CV must be formatted using the GUMC template (approved in 2023) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • SOM CV Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form


Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  See the CAP Review Meeting Schedule here.  You can also view the schedule below:

2023-2024 Deadline Dates for Submission of Applications for Appointments/Promotions
Deadline for Departments to Submit ApplicationsAppointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, December 11, 2023Monday, January 8, 2024
Monday, January 8, 2024Monday, February 12, 2024
Monday, February 12, 2024Monday, March 11, 2024
Monday, March 11, 2024Monday, April 8, 2024
Monday, April 8, 2024Monday, May 13, 2024
Monday, May 13, 2024Monday, June 10, 2024
Monday, June 10, 2024Monday, July 8, 2024

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the School of Medicine Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held until the next Committee meeting.