Associate and Full Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. If you do not know your academic chair, you may find them through the faculty portal.
Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
Board Certification should be current and include end date of certification
Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
The offer letter must be drafted by the Department Administratorand sent to the Office of Faculty and Academic Affairs for approval
After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline. Please review all deadlines and the CAP meeting schedule below:
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 12, 2019
Monday, September 9, 2019
Monday, September 9, 2019
Monday, October 7, 2019
Monday, October 14, 2019
Monday, November 11, 2019
Monday, November 11, 2019
Monday, December 9, 2019
Monday, December 16, 2019
Monday, January 13, 2020
Monday, January 13, 2020
Monday, February 10, 2020
Monday, February 10, 2020
Monday, March 9, 2020
Monday, March 9, 2020
Monday, April 13, 2020
Monday, April 13, 2020
Monday, May 11, 2020
Monday, May 11, 2020
Monday, June 8, 2020
Monday, June 8, 2020
Monday, July 13, 2020
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.