Associate and Full Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. If you do not know your academic chair, you may find them through the faculty portal.
Chair Letters are no longer included in the applications for tenure line promotion to Associate and Full Professor and grant of tenure. For such applications, see “department discussion and vote” section below.
For all other tenure line applications (i.e. those not already tenured or seeking tenure):
Chair’s letter of support is addressed to the Chair of CAP, Dr. Vicente Notario
Chair’s letter addresses prior experience, anticipated research trajectory and future plans for teaching, research, and service
Should be dated no earlier than four months before submission via Interfolio
The candidate should write a research statement that indicates how the candidate has made an original contribution to the field and identify the most important publications, and how they align with each other.
While peer-reviewed publications are given the most weight in rank and tenure assessments, candidates should describe unpublished (but substantially advanced) work and other projects under way to provide evaluators with a good idea of the future direction and trajectory of their research.
The candidate’s research statement should summarize collaborative work, emphasizing his/her critical and significant role/contribution to the collaborative work.
For a full list and examples of what a candidate should include in the research statement, please see Section II, part d in the UCRT Guidelines (page 4-5). Although these guidelines are for Tenure, it is good guidance for what to include in the statement for this track as well.
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.
2022-2023 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 8, 2022
Monday, September 12, 2022
Monday, September 12, 2022
Monday, October 17, 2022
Monday, October 10, 2022
Monday, November 14, 2022
Monday, November 14, 2022
Monday, December 12, 2022
Monday, December 12, 2022
Monday, January 9, 2023
Monday, January 9, 2023
Monday, February 13, 2023
Monday, February 13, 2023
Monday, March 13, 2023
Monday, March 13, 2023
Monday, April 10, 2023
Monday, April 10, 2023
Monday, May 8, 2023
Monday, May 8, 2023
Monday, June 12, 2023
Monday, June 12, 2023
Monday, July 10, 2023
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.