Instructor and Assistant Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Chair Letters are no longer included in the applications for tenure line promotion to Associate and Full Professor and grant of tenure. For such applications, see “department discussion and vote” section below.
For all other tenure line applications (i.e. those not already tenured or seeking tenure):
Chair’s letter of support is addressed to the Chair of CAP, Dr. Vicente Notario
Chair’s letter addresses prior experience, anticipated research trajectory and future plans for teaching, research, and service
Should be dated no earlier than four months before submission via Interfolio
Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
NOTICE: For all applications submitted after January 1, 2024, all CVs must be submitted in this updated SOM CV format that has added a section to recognize work related to diversity, equity, and inclusion.
Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.
2023-2024 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 14, 2023
Monday, September 11, 2023
Monday, September 11, 2023
Monday, October 9, 2023
Monday, October 9, 2023
Monday, November 13, 2023
Monday, November 13, 2023
Monday, December 11, 2023
Monday, December 11, 2023
Monday, January 8, 2024
Monday, January 8, 2024
Monday, February 12, 2024
Monday, February 12, 2024
Monday, March 11, 2024
Monday, March 11, 2024
Monday, April 8, 2024
Monday, April 8, 2024
Monday, May 13, 2024
Monday, May 13, 2024
Monday, June 10, 2024
Monday, June 10, 2024
Monday, July 8, 2024
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.