Promotion to Associate or Full Professor Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
For the Biomedical Scholar, Associate and Full Professor Ranks, the applicant needs two inside letters and two outside letters of support
Letters are addressed to the Chair of the Department
Letters must be submitted on letterhead and physically signed (not typed) by the writer
Writers must type their name and current rank underneath their signature
Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
Inside letters mean from an individual holding a Georgetown faculty appointment and from any department
Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
All letters should come from writers who are at or above the rank sought by the applicant
Should be dated no earlier than four months before submission via Interfolio
The candidate should write a research statement that indicates how the candidate has made an original contribution to the field and identify the most important publications, and how they align with each other.
While peer-reviewed publications are given the most weight in rank and tenure assessments, candidates should describe unpublished (but substantially advanced) work and other projects under way to provide evaluators with a good idea of the future direction and trajectory of their research.
The candidate’s research statement should summarize collaborative work, emphasizing his/her critical and significant role/contribution to the collaborative work.
For a full list and examples of what a candidate should include in the research statement, please see Section II, part d in the UCRT Guidelines (page 4-5). Although these guidelines are for Tenure, it is good guidance for what to include in the statement for this track as well.
The research statement is limited to 2000 words or less.
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
NOTICE: For all applications submitted after January 1, 2024, all CVs must be submitted in this updated SOM CV format that has added a section to recognize work related to diversity, equity, and inclusion.
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.
2023-2024 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 14, 2023
Monday, September 11, 2023
Monday, September 11, 2023
Monday, October 9, 2023
Monday, October 9, 2022
Monday, November 13, 2023
Monday, November 13, 2023
Monday, December 11, 2023
Monday, December 11, 2023
Monday, January 8, 2024
Monday, January 8, 2024
Monday, February 12, 2024
Monday, February 12, 2024
Monday, March 11, 2024
Monday, March 11, 2024
Monday, April 8, 2024
Monday, April 8, 2024
Monday, May 13, 2024
Monday, May 13, 2024
Monday, June 10, 2024
Monday, June 10, 2024
Monday, July 8, 2024
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.