Step 3: Biomedical Scholar Promotion

Associate or Full Professor

Promotion to Associate or Full Professor Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Printable Version of Checklist
Printable Version of Instructions
Associate Promotion Planning Worksheet
Full Professor Promotion Planning Worksheet

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. 

  • All sections of this form should be completed
  • Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
  • Faculty Action Request Form (FA-1NU)

  • Chair’s letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Vicente Notario
  • Chair’s letter addresses prior experience and future plans for teaching, research, and service
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • For the Biomedical Scholar, Associate and Full Professor Ranks, the applicant needs two inside letters and two outside letters of support
  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • Inside letters mean from an individual holding a Georgetown faculty appointment and from any department
  • Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
  • All letters should come from writers who are at or above the rank sought by the applicant
  • Should be dated no earlier than four months before submission via Interfolio​
  • Letters of Support for Biomedical Scholar
  • Instructions for Letter Writers

  • The candidate should write a research statement that indicates how the candidate has made an original contribution to the field and identify the most important publications, and how they align with each other.
  • While peer-reviewed publications are given the most weight in rank and tenure assessments, candidates should describe unpublished (but substantially advanced) work and other projects under way to provide evaluators with a good idea of the future direction and trajectory of their research.
  • The candidate’s research statement should summarize collaborative work, emphasizing his/her critical and significant role/contribution to the collaborative work.
  • For a full list and examples of what a candidate should include in the research statement, please see Section II, part d in the UCRT Guidelines (page 4-5). Although these guidelines are for Tenure, it is good guidance for what to include in the statement for this track as well.
  • The research statement is limited to 2000 words or less.

  • Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores;  statement of teaching philosophy with long and short term goals;  list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training

  • The CV must be formatted using the GUMC template (approved in 2020) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template
  • NOTICE: For all applications submitted after January 1, 2024, all CVs must be submitted in this updated SOM CV format that has added a section to recognize work related to diversity, equity, and inclusion.

  • Applicants must submit a copy of their current and unexpired Medical License
  • The Medical License must be valid for the area of practice

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form

Deadlines

Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting.  Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  

2023-2024 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applicationsAppointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 14, 2023Monday, September 11, 2023
Monday, September 11, 2023Monday, October 9, 2023
Monday, October 9, 2022Monday, November 13, 2023
Monday, November 13, 2023Monday, December 11, 2023
Monday, December 11, 2023Monday, January 8, 2024
Monday, January 8, 2024Monday, February 12, 2024
Monday, February 12, 2024Monday, March 11, 2024
Monday, March 11, 2024Monday, April 8, 2024
Monday, April 8, 2024Monday, May 13, 2024
Monday, May 13, 2024Monday, June 10, 2024
Monday, June 10, 2024Monday, July 8, 2024

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held over until the next Committee meeting.