Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. If you do not know your academic chair, you may find them through the faculty portal.
Chair Letters are no longer included in the applications for tenure line promotion to Associate and Full Professor and grant of tenure. For such applications, see “department discussion and vote” section below.
For all other tenure line applications (i.e. those not already tenured or seeking tenure):
Chair’s letter of support is addressed to the Chair of CAP, Dr. Vicente Notario
Chair’s letter addresses prior experience, anticipated research trajectory and future plans for teaching, research, and service
Should be dated no earlier than four months before submission via Interfolio
For the Clinician, Instructor and Assistant Professor Ranks, the applicant needs two letters (either Inside or Outside) of support
Letters are addressed to the Chair of the Department
Letters must be submitted on letterhead and physically signed (not typed) by the writer
Writers must type their name and current rank underneath their signature
Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
Inside letters mean from an individual holding a Georgetown faculty appointment in the applicant’s department
Outside letters means it can come from an individual holding a Georgetown faculty appointment outside the applicant’s department, or from an individual that does not have a Georgetown faculty appointment at all
All letters should come from writers who are at or above the rank sought by the applicant
Should be dated no earlier than four months before submission via Interfolio
Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
Board Certification should be current and include end date of certification
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.
2022-2023 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 8, 2022
Monday, September 12, 2022
Monday, September 12, 2022
Monday, October 17, 2022
Monday, October 10, 2022
Monday, November 14, 2022
Monday, November 14, 2022
Monday, December 12, 2022
Monday, December 12, 2022
Monday, January 9, 2023
Monday, January 9, 2023
Monday, February 13, 2023
Monday, February 13, 2023
Monday, March 13, 2023
Monday, March 13, 2023
Monday, April 10, 2023
Monday, April 10, 2023
Monday, May 8, 2023
Monday, May 8, 2023
Monday, June 12, 2023
Monday, June 12, 2023
Monday, July 10, 2023
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.