Step 3: Clinician Scholar Promotion

Associate or Full Professor

Promotion to Associate or Full Professor Checklist

Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.  

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them through the faculty portal.

  • All sections of this form should be completed
  • Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
  • Faculty Action Request Form (FA-1NU)

  • Chair’s letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Max Riesenhuber
  • Chair’s letter addresses prior experience and future plans for teaching, research, and service
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • For the Clinician Scholar, Associate and Full Professor Ranks, the applicant needs two inside letters and two outside letters of support
  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • Inside letters mean from an individual holding a Georgetown faculty appointment
  • Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
  • All letters should come from writers who are at or above the rank sought by the applicant
  • Should be dated no earlier than four months before submission via Interfolio​
  • Letters of Support for Clinician Scholar

  • The candidate should write a research statement that indicates how the candidate has made an original contribution to the field and identify the most important publications, and how they align with each other.
  • While peer-reviewed publications are given the most weight in rank and tenure assessments, candidates should describe unpublished (but substantially advanced) work and other projects under way to provide evaluators with a good idea of the future direction and trajectory of their research.
  • The candidate’s research statement should summarize collaborative work, emphasizing his/her critical and significant role/contribution to the collaborative work.
  • For a full list and examples of what a candidate should include in the research statement, please see Section II, part d in the UCRT Guidelines (page 4-5). Although these guidelines are for Tenure, it is good guidance for what to include in the statement for this track as well.

  • Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores;  statement of teaching philosophy with long and short term goals;  list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
  • Teaching Portfolio Template

  • Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
  • Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
  • Board Certification should be current and include end date of certification
  • Board Certification

  • The CV must be formatted using the GUMC template (approved in 2020) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form


Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting.  Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  

CAP Meeting Schedule
Deadline for Departments to submit applications Appointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 12, 2019 Monday, September 9, 2019
Monday, September 9, 2019 Monday, October 7, 2019
Monday, October 14, 2019 Monday, November 11, 2019
Monday, November 11, 2019 Monday, December 9, 2019
Monday, December 16, 2019 Monday, January 13, 2020
Monday, January 13, 2020 Monday, February 10, 2020
Monday, February 10, 2020 Monday, March 9, 2020
Monday, March 9, 2020 Monday, April 13, 2020
Monday, April 13, 2020 Monday, May 11, 2020
Monday, May 11, 2020 Monday, June 8, 2020
Monday, June 8, 2020 Monday, July 13, 2020

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held over until the next Committee meeting.