Associate and Full Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you. If you do not know your academic chair, you may find them through the faculty portal.
The CV must be formatted using the GUMC template (approved in 2015) and signed by the applicant
The specific format of the bibliography was chosen because it can be implemented quickly and easily through a web-based program developed by The National Center for Biotechnology Information (NCBI), a part of the United States National Library of Medicine (NLM), a branch of the National Institutes of Health (NIH). This circumvents manual editing of any current format, except for references that are not listed on PubMed. Directions and video instructions for using the tool are available on the site.
Sections that are not applicable should be indicated with N/A or deleted from the format
Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
The offer letter must be drafted by the Department Administratorand sent to the Office of Faculty and Academic Affairs for approval
After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
Applications are reviewed on a rolling basis. Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting. Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline. See the CAP Review Meeting Schedule here. You can also view the schedule below:
CAP Review Meeting Schedule
Deadline for Departments to submit applications
Appointment, Promotions, and Tenure Committee Meeting Dates: 10 AM
Tuesday, September 5, 2017
Monday, October 2, 2017
Monday, October 16, 2017
Monday, November 13, 2017
Monday, November 13, 2017
Monday, December 11, 2017
Monday, December 11, 2017
Monday, January 8, 2018
Tuesday, January 16, 2018
Monday, February 12, 2018
Monday, February 12, 2018
Monday, March 12, 2018
Monday, March 12, 2018
Monday, April 9, 2018
Monday, April 16, 2018
Monday, May 14, 2018
Monday, May 14, 2018
Monday, June 11, 2018
Monday, June 11, 2018
Monday, July 9, 2018
Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA). These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated. Applications received after the deadline date will be held over until the next Committee meeting.