Step 3: Research Promotion

Assistant Professor

Promotion to Assistant Professor Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Printable Version of Checklist
Printable Version of Instructions

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them through the faculty portal.

  • All sections of this form should be completed
  • Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
  • Faculty Action Request Form (FA-1U)

  • Chair Letters are no longer included in the applications for tenure line promotion to Associate and Full Professor and grant of tenure. For such applications, see “department discussion and vote” section below.
  • For all other tenure line applications (i.e. those not already tenured or seeking tenure):
    • Chair’s letter of support is addressed to the Chair of CAP, Dr. Vicente Notario
    • Chair’s letter addresses prior experience, anticipated research trajectory and future plans for teaching, research, and service
    • Should be dated no earlier than four months before submission via Interfolio

  • For the Research Track, Instructor and Assistant Professor Ranks, the applicant needs two letters (either Inside or Outside) of support
  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • Inside letters mean inside the applicant’s primary department
  • Outside letters mean outside the applicant’s primary or secondary deparment
  • All letters should come from writers who are at or above the rank sought by the applicant
  • Should be dated no earlier than four months before submission via Interfolio​
  • Letters of Support for Research Track
  • Instructions to Letter Writers

  • The CV must be formatted using the GUMC template (approved in 2020) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form

Deadlines

Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting.  Please review the CAP Deadlines and Meeting Schedule (also posted below). Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  

2022-2023 Deadline Dates for Submission of Applications for Faculty Appointments/Promotions
Deadline for Departments to submit applicationsAppointment, Promotions, and Tenure Committee Meeting Dates: 11 AM
Monday, August 8, 2022Monday, September 12, 2022
Monday, September 12, 2022Monday, October 17, 2022
Monday, October 10, 2022Monday, November 14, 2022
Monday, November 14, 2022Monday, December 12, 2022
Monday, December 12, 2022Monday, January 9, 2023
Monday, January 9, 2023Monday, February 13, 2023
Monday, February 13, 2023Monday, March 13, 2023
Monday, March 13, 2023Monday, April 10, 2023
Monday, April 10, 2023Monday, May 8, 2023
Monday, May 8, 2023Monday, June 12, 2023
Monday, June 12, 2023Monday, July 10, 2023

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held over until the next Committee meeting.