Application for appointment to Tenure Line requires prior approval from the Executive Vice President; you cannot apply to Tenure Line without first gaining this approval.
Assistant Professor Appointment Checklist
Electronic documents should be submitted by your department administrator via Interfolio. Documents should be ordered and named in Interfolio as described below.
Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
For the Tenure Line, Assistant Professor, the applicant needs two letters (either Inside or Outside) of support
Letters are addressed to the Chair of the Department
Letters must be submitted on letterhead and physically signed (not typed) by the writer
Writers must type their name and current rank underneath their signature
Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
Inside letters mean from an individual holding a Georgetown faculty appointment
Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
All letters should come from writers who are at or above the rank sought by the applicant
Should be dated no earlier than four months before submission via Interfolio
Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
Examples of teaching can be provided in one or more of the following formats: summary of teaching evaluation scores; statement of teaching philosophy with long and short term goals; list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
If using a statement, the combined word count total for statements (e.g. Research, Teaching and Service) should not exceed 6,000 words. The words can be divided across the statements as the applicant sees fit.
The candidate should write a research statement that indicates how the candidate has made an original contribution to the field and identify the most important publications, and how they align with each other.
While peer-reviewed publications are given the most weight in rank and tenure assessments, candidates should describe unpublished (but substantially advanced) work and other projects under way to provide evaluators with a good idea of the future direction and trajectory of their research.
The candidate’s research statement should summarize collaborative work, emphasizing his/her critical and significant role/contribution to the collaborative work.
The combined word count total for statements (e.g. Research, Teaching and Service) should not exceed 6,000 words. The words can be divided across the statements as the applicant sees fit.
For Assistant Professor: The research statement has a maximum word limit of up to 3,000 words total (note no teaching or service statements are required for application to assistant professor). Research statements that were used as part of a position application may fit this need.
Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
Board Certification should be current and include end date of certification
The deadlines for rank and tenure are currently the same every year.
Application for promotion to full professor (tenure already granted):Accepted on rolling basis; please follow the CAP deadlines.
Deadline for promotion and/or grant of tenure to associate or full professor please refer to the Faculty Handbook, Section III.D.10.c as amended in June 2019.
For those who are Tenure eligible (not already tenured) and who had opted for the old application rules, the deadline is September 15, 2024.For tenure eligible faculty seeking grant of tenure and/or promotion to Associate Professor or Professor, MUST be received in the OFAA by September 15, 2024 in order to meet the University Committee on Rank and Tenure (UCRT) March 1, 2025 deadline. Please refer to the Faculty Handbook, Section III.D.10.c as amended in June 2019. The Office of Faculty and Academic Affairs must have the entire application, including the list of potential arm’s length external evaluator names from the Applicant and the Department Chair by September 15, 2024.
For those who are Tenure eligible (not already tenured), are in their first through six years of their tenure probationary period, and who are following the new application rules, the deadline is May 15, 2025.For tenure eligible faculty seeking grant of tenure and/or promotion to Associate Professor or Professor, MUST be received in the OFAA by May 15, 2025 in order to meet the University Committee on Rank and Tenure (UCRT) January 15, 2026 deadline. Please refer to the Faculty Handbook, Section III.D.10.c as amended in June 2019. The Office of Faculty and Academic Affairs must have the entire application, including the list of potential arm’s length external evaluator names from the Applicant and the Department Chair by May 15, 2025.
If you have any questions about the New or Old Tenure Application Rules, or are unsure of which application rule applies to you, please contact Annie Alston (ama3@georgetown.edu).
