Step 3: Tenure Appointment

Assistant Professor

Application for appointment to Tenure Line requires prior approval from the Executive Vice President; you cannot apply to Tenure Line without first gaining this approval.  

Assistant Professor Appointment Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them through the faculty portal. 

  • All sections of this form should be completed
  • Form should be signed by both the applicant, primary department chair, and secondary department chair (if applicable)
  • Faculty Action Request Form (FA-1U)

  • Chair’s letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Max Riesenhuber
  • Chair’s letter addresses prior experience and future plans for teaching, research, and service
  • Should be dated no earlier than four months before submission via Interfolio
  • Chair’s Letter Format

  • For the Tenure, Assistant Professor rank, the applicant needs two letters (either inside or outside) of support
  • Letters are addressed to the Chair of the Department
  • Letters must be submitted on letterhead and physically signed (not typed) by the writer
  • Writers must type their name and current rank underneath their signature
  • Writers must identify the track and rank the applicant is applying for, and whether the applicant is going for appointment or promotion in the letter
  • The two letters of support are from individuals who are familiar with the applicant’s qualifications as a scholar, educator, colleague, and clinician, where applicable
  • Inside letters mean from an individual holding a Georgetown faculty appointment
  • Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)
  • All letters should come from writers who are at or above the rank sought by the applicant
  • Should be dated no earlier than four months before submission via Interfolio​
  • Letters of Support for Tenure
  • Instructions for Letter Writers

  • Applicants applying for Instructor or Assistant Professor are not required to submit evidence of teaching, but it is recommended
  • Examples of teaching can be provided in one or more of the following formats: Teaching Section Form; summary of teaching evaluation scores;  statement of teaching philosophy with long and short term goals;  list of career development activities, awards and honors, intramural and extramural teaching activities, and graduate and post-doctoral fellow training
  • Teaching Portfolio Template

  • Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
  • Degree release and verification form

  • Applicants applying for Assistant Professor or higher must be board certified. Board Certification is not required at the rank of Instructor
  • Evidence of Board Certification is provided in one of the following formats: Letter from certifying board, verification from the American Medical Association, copy of board certificate, ABMS verification
  • Board Certification should be current and include end date of certification
  • Board Certification

  • The CV must be formatted using the GUMC template (approved in 2020) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template

  • Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
  • The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
  • After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
  • The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
  • Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Tenure Offer Letter Template

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form


The deadlines for rank and tenure are currently the same every year.

Application for promotion to full professor (tenure already granted): Accepted on rolling basis; please follow the CAP deadlines.

Deadline for promotion and/or grant of tenure to associate or full professor please refer to the Faculty Handbook, Section III.D.10.c as amended in June 2019.  

For those who opted for the New or Old Tenure Application Rules, please contact Annie Alston for the option you elected.

Please work with your Department Administrator or Human Resources Contact (HRC) to discuss the application process and when they need the paperwork from you before the deadline.  All other applications for: promotion and appointment on the Tenure Track, Grant of Tenure as Associate Professor or Professor, MUST be received in the OFAA by September 15, 2020 in order to meet the University Committee on Rank and Tenure (UCRT) March 1, 2021 deadline. Please refer to the Faculty Handbook, Section III.D.10.c as amended in June 2019.   The Office of Faculty and Academic Affairs must have the entire application, including the list of potential arm’s length external evaluator names from the Applicant and the Department Chair by September 15, 2020.