Annual Evaluation Process

Step by Step Faculty Evaluation Process

For detailed instructions on how to complete the self-evaluation, you can view the Faculty Performance Evaluation Guide.  You can also review the Faculty Performance Evaluation Discussion Guide to view tips and best practices to ensure a productive meeting. **Please note that this process only applies to university-employed faculty.**

1. All eligible university employed faculty will complete a self-evaluation.  The evaluation can be submitted using the appropriate Self-Evaluation Form Template and Education Dashboard/Teaching Calculator for your school:
   • Self-Evaluations
     • School of Health (SOH)
     • School of Medicine and Biomedical Graduate Education (SOM and BGE)
     • School of Nursing (SON)
       • GUSON Step-by-Step Guide for completing Annual Evaluation
       • GUSON Faculty Evaluation EXEMPLAR
   • Teaching Calculator/Educator/Workload Dashboard
     • School of Health (SOH) Education Dashboard
     • School of Medicine and Biomedical Graduate Education (SOM and BGE) Teaching Calculator
       • See the Teaching Calculator Rationale and Instructions for further details
     • School of Nursing (SON) Workload Dashboard
       • Optional document for planning: Faculty Accomplishments and Productivity
2. OPTIONAL FOR EARLY CAREER FACULTY: Early career faculty may choose to have their professional contributions reviewed by the Department/Division/Program’s Performance Review Committee in a study section-like format, using well-defined anchors to measure performance. Evaluation of the early career faculty member’s performance by the Chair/Division/AD/Program Director will be informed by the work of the Performance Review Committee.
3. The Chair or Unit Head will then meet with the faculty member to review their performance and set goals/expectations for the next year.
4. As in previous years, review of the performance and setting goals/expectations of tenured faculty members will be conducted by the Department Chair or Academic Unit Head.

Timeline

The faculty are evaluated based on their work during the most recent calendar year (January 1 – December 31, 2024).  Deadlines for the annual evaluation process are set by the Vice President for Faculty & Academic Affairs.  Below is the timeline of events: 

• Self – Evaluation and Teaching Calculator (SOM-BGE), Workload (SON) or Education (SOH) Dashboard: Submit to Department Chair, Division Director, or Unit Head by Friday, February 7, 2025.
• Departments/Units submit final merit scores to the Office of Faculty and Academic Affairs and GUMC Financial Affairs: Friday, March 28, 2025.  By this date, the Chair evaluations, and where applicable, Performance Review Committee discussions for early career faculty must be completed.  Departments and Academic Units should maintain all documents of the annual evaluation process.

Documents

Documents for Faculty Members

ALL faculty members

• Faculty Performance Evaluation Guide
• Faculty Performance Evaluation Discussion Guide
• Annual Faculty Goals Worksheet

School of Health Faculty

• Self-evaluation form
• Education Dashboard

School of Medicine and Biomedical Graduate Education Faculty

• Self-evaluation form
• Teaching Calculator
  • Rationale and Instructions for Teaching Calculator

School of Nursing Faculty

• Step-by-Step Guide
• Self-evaluation form
• Faculty Evaluation EXEMPLAR
• Workload Dashboard
• Faculty Accomplishments and Productivity

Documents for Chairs/Supervisors

• Recommendations for Merit Increase Form (Part B)
• Recommendation for Bonus Form (Part C)
• Evaluation by Chair/Unit Head
• Chair/Unit Head Faculty Review Summary
• Faculty Performance Evaluation Discussion Guide
• GUSON Only: Faculty Accomplishments and Productivity

Documents for Performance Evaluation Committee

• Performance Evaluation Committee Review Worksheet
• Performance Evaluation Committee Summary