Go back to Step 2: Identify your track and rank

Special Title Appointment Checklist

Electronic documents should be submitted by your department administrator via Interfolio.  Documents should be ordered and named in Interfolio as described below.  

Printable version of Checklist Printable version of Instructions

Discuss with your academic chair.  

Before you do any of the below, you must first discuss with your academic chair and confirm the appropriate appointment or promotion for you.  If you do not know your academic chair, you may find them through the faculty portal.  

1. Faculty Action Special Titles Request Form (FA-1ST)

2. Chair's Letter

  • Chair's letter of support is addressed to the Chair of the Committee on Appointments and Promotions, Dr. Guinevere Eden
  • Chair’s letter addresses the applicants strengths and proposed role in the educational mission of the medical school

  • Should be dated no earlier than four months before submission via Interfolio

  • Chair's Letter Format

3. Letters of Support

  • Letters are addressed to the Chair of the Department
  • Letter should come from Course/Clerkship Director or Division Chief as applicable or from a GUMC faculty member
  • For a Special Title, the applicant needs XXXX of support
  • Inside letters mean from an individual holding a Georgetown faculty appointment

  • Outside letters mean from an individual NOT holding a Georgetown faculty appointment and are arm’s length (letter writer has no previous significant working, training, mentoring or collaborative relationship with the applicant)

  • All letters should come from writers who are at or above the rank sought by the applicant

  • Should be dated no earlier than four months before submission via Interfolio

  • Letters of Support for Special Titles

4. Degree Verification

  • Degree verification is needed only for the first time faculty appointments with Georgetown University Medical Center.  Those seeking promotions do not need to verify degree.
  • Evidence of highest degree is provided in one of the following formats: notarized copy of degree, letter from the registrar, notarized copy of ECFMG certificate, verification from the American Medical Association, or copy of transcript
  • Degree release and verification form

5. CV

  • The CV must be formatted using the GUMC template (approved in 2015) and signed by the applicant
  • Sections that are not applicable should be indicated with N/A or deleted from the format
  • CV Template

6. Offer Letter

  • Offer letters are needed only for first time faculty appointments with Georgetown University School of Medicine. Those seeking promotions do not need an offer letter.
  • The offer letter must be drafted by the Department Administrator and sent to the Office of Faculty and Academic Affairs for approval
  • After the offer letter is formally approved, the department mails the letter and it is signed by the faculty member
  • The signed copy should be uploaded to Interfolio by the Department Administrator with the remaining contents of the application
  • Note: This offer letter is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Special Title Offer Letter Template

9. Confidential Form

  • All sections of the confidential form should be completed
  • Note: This form is for OFAA records and will not be viewed by the Committee on Appointments and Promotions
  • Confidential Form

Deadlines

Applications are reviewed on a rolling basis.  Submit to the Office of Faculty and Academic Affairs (OFAA) at least 4 weeks prior to anticipated CAP review meeting.  See the CAP Review Meeting Schedule here.  You can also view the schedule below:

Deadline for Departments to submit applications Committee on Appointments and Promotions Meeting Dates: 11 AM
Tuesday, September 5, 2017 Monday, October 2, 2017
Monday, October 16, 2017 Monday, November 13, 2017
Monday, November 13, 2017 Monday, December 11, 2017
Monday, December 11, 2017 Monday, January 8, 2018
Tuesday, January 16, 2018 Monday, February 12, 2018
Monday, February 12, 2018 Monday, March 12, 2018
Monday, March 12, 2018 Monday, April 9, 2018
Monday, April 16, 2018 Monday, May 14, 2018
Monday, May 14, 2018 Monday, June 11, 2018
Monday, June 11, 2018 Monday, July 9, 2018

Please note the above deadline dates apply to all faculty applications (all tracks except tenure appointments/promotions at associate professor or higher) that should be submitted to the Medical Center Office of Faculty and Academic Affairs (OFAA).  These applications will be forwarded to the Medical School Committee on Appointments and Promotions (CAP) for action in accordance with the schedule indicated.  Applications received after the deadline date will be held over until the next Committee meeting. 

Go back to Step 2: Identify your track and rank