Frequently Asked Questions

Below you will find responses to the following FAQs.  If your question is not answered in one of the below responses, please contact us.


Onboarding

What is a GOCard, and where do I get one?

The GOCard is a single, common, and recognizable identification card for people who are employed or affiliated with Georgetown University. It can be used as a building access card, an on-campus debit card, a printing card, a parking access card, and a library card. You can obtain your GOCard any time after you have your Net ID by visiting the GOCard Office located at UIS Service Desk in the Leavey Bookstore. For more information and for GOCard Office hours of operation, please consult the GOCard Office webpage.

How do I set up a University e-mail account?

Your Georgetown e-mail address will be your netid@georgetown.edu. Though your Net ID is generated automatically when your department’s HR Contact enters you into the Georgetown Management System, having a Net ID does not automatically create your email account. University Information Services (UIS) requires a password request form (available at their website) and photo ID in order to activate your email account and release your temporary password. In most departments, your department administrator will do this. Otherwise, you may fax the required documents to UIS at (202)687-1162 or present them in person at the UIS Help Desk in St. Mary’s Hall.

Additional information can be found on the UIS website. This video overview about GU Mail is also very helpful.

How do I sign up for on-campus parking?

On-campus parking is managed by the Office of Transportation Management. For information on availability and current rates, please call OTM at (202)687- 4372, or visit them online.

Who has and how do I get library privileges?

Anyone with a Net ID and GOCard may use the Dahlgren Memorial Library.  You can access the online library with your Georgetown Net ID. MedStar employees, without a GOCard, may also use the Dahlgren Memorial Library during visitor hours, Monday – Friday.

You will have to set up library borrowing privileges directly with the library; the Office of Faculty and Academic Affairs cannot do that for you. The first time you go to the library, present your GOCard at the circulation desk, and library staff will set up your library account. For information on accessing online library services, please consult the library homepage.


Appointments and Promotions

How do I apply for a new faculty position or promotion?

Please contact your department chair(s) or administrator(s) for guidance. You can also visit our Appointments and Promotions page to find out more about the process and requirements.  You may also contact Annie Alston, Director of Academic Appointments Coordinator, if you have further questions.

What is an academic chair?

An academic chair is someone who may be the same or a different person than your department chair.  In order to apply for any appointment or promotion, you must first speak with and receive a letter from your academic chair.  You can find the list of the Academic Chairs and Department Admins on the Appointments and Promotions webpage in the blue welcome box. If you have any questions, please email ofaa@georgetown.edu.

What is the difference between appointment and promotion?

An individual is seeking an appointment if he/she is applying to Georgetown University Medical Center (GUMC) for the first time, or is a returning faculty member (left the university, and came back).

An individual is seeking a promotion if he/she currently has a faculty appointment with GUMC. 

What does it mean to be university employed vs. non-university employed?

In the School of Medicine at GUMC, there are two categories of employment: university employed and non-university employed.  

A university employed faculty appointment means that an individual is employed by Georgetown University Medical Center.  You receive your benefits and pay through GUMC, and you are evaluated by GUMC at the end of the year.  This includes the following tracks: tenure, medical educator, research, adjunct, special title, and emeritus.  

A non-university employed faculty appointment means that an individual is employed by one of GUMC’s hospital and partner affiliates (for example, MedStar). You receive your benefits and pay through another affiliate other an GUMC, and are evaluated at the end of the year by another affiliate.  This includes the following tracks: Clinician Educator, Clinician Scholar, Clinician, Biomedical Educator, Biomedical Scholar, and Adjunct.

If you want to explore these tracks more, please visit our Appointments and Promotions page.

What are the requirements for each rank and track?

See track requirements on our appointments and promotions page if you are seeking a new appointment, or promotions if you are seeking a promotion.

What are the deadlines for submitting faculty applications for hire and promotion?

For interested applicants for appointment and promotion in the School of Medicine, to be considered for the monthly CAP meeting, completed packets must be submitted to OFAA via your department administrator 6 weeks in advance of the anticipated CAP meeting.  You can review the CAP deadlines and meeting schedule, and you can also find them on all the “Step 3” pages of the Appointment and Promotions 1-2-3 process

For interested applicants for appointment and promotion in the School of Nursing and Health Studies, to be considered for the monthly APT meeting, completed packets must be submitted to APT via your department administrator at least 10 days in advance of the anticipated APT meeting. You can review the APT deadlines and meeting schedule, and you can also find them on all the “Step 3” pages of the Appointment and Promotions 1-2-3 process.

How long will it take for my application to be reviewed by CAP or APT?

CAP reviews applications on a monthly basis, with the exception of summer recess (August-September). Once your completed application is submitted by your Department to OFAA, it will be submitted for review by CAP. Applications must be complete and submitted 6 weeks in advance of the anticipated CAP meeting.

APT reviews applications on a monthly basis, with the exception of summer recess. Once your completed application is submitted by your Department, it will be submitted for review by APT. Applications must be complete and submitted at least 10 days in advance of the anticipated CAP meeting.


Faculty Development

What is the mentoring program?

The goal of the GUMC New and Early Career Faculty Mentoring Program is to offer an inclusive mentoring opportunity for all new and/or early career faculty through individual mentoring, peer and group collaboration, and coaching.

Using evidence-based approaches and techniques, the program activities explore the fundamentals for professional development at GUMC, and delve into the tools, resources, and contacts that can enhance the professional development of any new or early career faculty member. The program activities include tools and resources for professional self-reflection (SWOT analysis and SMART goals), building a professional individual development plan, peer group collaboration and coaching through affinity pod (small) groups, as well as individual mentoring.

You can find out more and apply on the GUMC Faculty Mentoring Program webpage.

How do I get a mentor?

You can find mentors through several of our internal mentoring programs.

If you need a mentor, and are not in one of the internal programs, please contact email GUMCMentoring@georgetown.edu.

Where do I find a list of events at GUMC?

Go to our upcoming events and program applications page.

What is the faculty evaluation and what is the deadline for submission?

See the Annual Evaluation and Awards page.

Am I required to complete a GUMC faculty evaluation?

If you are Tenured/Tenure-eligible track, Research track, and Medical Educator track faculty members, you are required to complete your Georgetown University faculty Self-Evaluation. If you are on the Clinician, Clinician Educator, Clinician Scholar, or the Adjunct Track, please consult with your department chair on whether you need to participate in the evaluation process, and if so, which evaluation process you should complete.

Do non-university employed faculty (faculty employed by hospital affiliates e.g. MedStar Health) receive any tuition benefits for them or their dependents?

No, non-university employed faculty do not receive any tuition benefits for themselves or their dependents through Georgetown University. Please refer to your employer’s benefits office to learn about potential tuition benefits. Some non-tuition financial aid resources for dependents include, but are not limited to: Financial aid information for graduate students, list of lenders that Georgetown University students have used in the past, and also governmental loan forgiveness programs for loans taken out for certain types of graduate education.