Unit Leader/Department Chair, Department Admin, and HRC Info

As a Unit Leader, Chair, Department Admin, or Human Resources Contact (HRC), the below information may be helpful while you are assisting the faculty with their appointment or promotion application process.

Change in Track

For faculty that are interested in changing tracks, please review the change in track instructions and checklist to find what is required in their application.  NOTE: If the faculty member is changing track and rank, they must follow the checklist and instructions found on the appointments and promotions page for that track and rank.

Secondary Appointments

For faculty that already have a primary appointment with Georgetown University or another university, and are interested in receiving a secondary appointment within Georgetown University Medical Center, please review the secondary appointment instructions and checklist to what is required for their application.

Terminations

For faculty terminations, please contact the Director of Faculty Records and Data Management, Ivan Gray, as soon as possible regarding the termination.  A checklist and instructions will be coming soon.

List of Unit Leaders, Department Chairs, Department Admins, and HRCs

Please review the list of Unit Leaders, Department Chairs, Department Admins, and HRCs.  For corrections, updates, or questions, please contact us. 

CAP Schedule and Deadlines

Please see the 2023-2024 CAP Schedule.  Please review all the CAP meeting schedule and deadlines.  For faculty members, please be sure to work with your department admins and Human Resources Contacts to discuss when they need the application paperwork from you before the deadline.

APT Schedule and Deadlines

Please see the Spring 2023 APT Schedule.  Please review all the APT meeting schedule and deadlines.  For faculty members, please be sure to work with your department admins and Human Resources Contacts to discuss when they need the application paperwork from you before the deadline.

Promotion Planning Worksheets

If a faculty member in your department is planning for promotion, please see the Promotion Planning Worksheets to help them prepare.

Onboarding Informational Document

This document is a 1 page document providing contact information for the OFAA team, important onboarding links, and what else people can find on the OFAA website.  This document may be helpful to provide to any new faculty.

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Documents for Chairs: Annual Evaluations

You can find all of the documents for this process on the Faculty Annual Evaluation page.               

Guide for Appointment and Promotion Online Resources

Review the presentation for a detailed overview to walk you and a faculty member through the Appointment and Promotion online resources and process.  Please contact Annie Alston if you have any questions.  

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Onboarding Appointment Process

Please review the onboarding appointment process if the Academic Chair or Clerkship Director advised a faculty member to begin their standard faculty appointment with the onboarding appointment. Please note this is only for non-university employees on the Clinician or Clinician Educator tracks. This process is available to anyone seeking an initial faculty appointment and is primarily intended for those individuals starting immediately in a teaching role. The process is expedited by minimizing the scope of required documents and will be limited to an on-boarding instructor rank. The term of this on-boarding appointment is for one year only, with the expectation that those appointed through this route submit a transitioning application within the year for a more appropriate rank and track.

CV Template

For all the appointments and promotions, GUMC requires that all CVs be submitted in the GUMC CV format.

NOTICE: For all applications submitted after January 1, 2024, all CVs must be submitted in this updated SOM CV format that has added a section to recognize and add work related to diversity, equity, and inclusion.

If you have any questions, please contact ofaa@georgetown.edu.